2000 ECC Board of Director Meeting Minutes
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1. Call to Order. The Executive Committee meeting was conducted on 04 December 2000 in Bldg. 349, Room 415, Eglin AFB, FL. President Tom Devenny called the meeting to order at 3:37 PM.
2. Minutes of Previous Meeting. Minutes from the previous meeting were approved.
3. Reports
A. Treasurer - Tom Timothy. Balance in checking account is $186.60; balance in savings account is $13,600.24; total balance is $13,786.84. Open action item: Tom will follow up with ITEA National and report at the January Board meeting on the status of reimbursement from National for our scholarship expenses this year.
B. National Notes - Lee Newton. No report.
C. Education Chair - Mike Buck. No report.
D. Membership Chair - Pete Abler. No changes.
E. Programs Chair - Andy Keith/Lynn Stockbridge. A handout of events & programs was distributed. Tom Devenny will sign for the Officer's Club reservation for the 13 Dec event.
F. Nominations Committee - Tim Swope. A draft ballot and sheet containing candidate descriptions were handed out. The final ballots will be distributed and members will have a deadline before Christmas to return their votes. The votes will be counted and an announcement will be made after Christmas.
4. Chapter Business A. Symposium Status, March 5-8, 2001. Mr. Jim Robinson discussed plans and outstanding actions for the symposium. - Jim will provide Pete Abler and Mack Crumpler with a list of addresses for potential exhibitors. - He requested and was granted permission to setup a symposium display with brochures and registration forms at the 13 Dec 00 ITEA event. - Pete took an action to determine the exhibit costs; there were conflicting fees represented on the brochures, the ITEA National web site, and registration. - Jim reported that the registration and program will be published in the next ITEA Journal. - The Seek Eagle office is requesting 3-4 exhibit booths. Our policy for exhibits is that all participants will pay for exhibition space, and the Board was in agreement to maintain that policy for this symposium. Pete will field other questions from an e-mail Jim gave him with regard to details on the exhibits. - Jim took an action to determine who will be the contracted point of contact for the ATAC (audio/visual) requirements. - It was reported that ITEA National has stated that symposium registration will not occur "on-line", only by completing the registration form and mailing it in. - Jim reported that the committee notified authors of all abstracts, which included five regret notices. Invitations will be sent soon, which will include format instructions. The symposium committee is beginning telephone confirmations for speakers and presenters. Jim also noted that there is an excellent collection of papers, including five foreign papers.
5. The meeting adjourned at 4:03 PM.
NOTE: The next BOD meeting is scheduled for Tuesday Jan 16, 2001 in Building 350, Room 348 at 15:30. Jeri Ghosh, ECC ITEA Secretary
ATTENDANCE on 04 December 00:
1. Pete Abler
2. Scot Crookshanks
3. Mack Crumpler
4. Tom Devenny
5. Jeri Ghosh
6. Tom Timothy
GUESTS: Jim Robinson, Seek Eagle & Symposium Team Chair Lt Col Greg Tarr, 46TW/TS Deputy
1. Call to Order. The Executive Committee meeting was conducted on 06 November 2000 in Bldg. 349, Room 415, Eglin AFB, FL. President Tom Devenny called the meeting to order at 3:40 PM.
2. Minutes of Previous Meeting. Minutes from the previous meeting were approved.
3. Reports A. Treasurer - Tom Timothy. Balance in checking account is$186.60; balance in savings account is $13,600.24; total balance is $13,786.84. Tom has an open action item to follow up with ITEA National and report to the Board on the status of reimbursement from National for our scholarship expenses this year.
B. National Notes - Lee Newton. No report.
C. Education Chair - Mike Buck. Mike has submitted scholarship information and updates for our web page (http://itea-ecc.org). He is working on increasing competition by contacting the schools to encourage better participation.
D. Membership Chair - Pete Abler. No report.
E. Programs Chair - Andy Keith/Lynn Stockbridge. Andy distributed a handout of events & programs. The annual ECC ITEA membership meeting is scheduled as a joint program with NDIA on 14 Nov 00 at 1500. Mr. Robert Kennedy is our guest speaker and his topic is "Army Aviation Corridor of Excellence." Board approved use of funds to pay for half of the refreshments for this event. Andy reported that we have a 13 Dec 00 event tentatively planned, the subject being C2 Test & Evaluation. More details will follow.
F. Nominations Committee - Tim Swope. Tim presented a draft ballot, which was based on nominations he received. He plans to contact those individuals nominated to verify their willingness to serve. Mr. Arnold stated he would consider and submit names of military members who are willing to volunteer for Board of Director positions in an effort to balance the Board membership.
4. Chapter Business A. New Business. Treasurer Tom Timothy submitted a written request for approval to pay $300 for the server fee to maintain our web site. The motion received unanimous approval. A motion to approve a $22 invoice for our PO Box received unanimous approval.
B. Symposium Status, March 5-8, 2001. Lt. Col. Hoernlein distributed a handout of the symposium schedule and agenda. Current issues are 1) need for a consensus on the agenda; 2) no social events have been incorporated in the agenda. Pete Abler will contact Clarence Mayo and Mack Crumpler with regard to the 3 of them volunteering to chair and work the Exhibits. The advantage is they have experience from the last symposium and understand the lessons learned. Also, it was proposed that the exhibits chair work to have exhibitors sponsor breaks and socials. They were requested to generate a plan of action for organizing the exhibits and socials sponsorships and report at the next meeting. Volunteer positions were discussed and assigned. A point of information was brought up through Linda Welsh, AAC/ASX, that SAF/IA must approve requests for symposiums, and this process can take up to 6 months. Lt. Col. Hoernlein will send her e-mail message to Tom Devenny who will forward it to Norm Haack at ITEA National for guidance on this matter.
5. The meeting adjourned at 4:41 PM.
NOTE: The next BOD meeting is Monday 04 Dec 00, Bldg. 349, Rm. 415 at 15:30. Jeri Ghosh, ECC ITEA Secretary
ATTENDANCE on 06 November 00:
1. Pete Abler
2. Bob Arnold
3. Scot Crookshanks
4. Mack Crumpler
5. Tom Devenny
6. Jeri Ghosh
7. Andy Keith
8. Tim Swope
GUESTS: Lt. Col. Stephen Hoernlein Jim Robinson John Smith
1. The Executive Committee meeting was conducted on 02 October 2000 in Bldg. 349, Room 425, Eglin AFB, FL. Tom Devenny called the meeting to order at 3:35 PM.
2. Minutes from the previous meeting were approved as amended.
3. Reports A. Treasurer - Tom Timothy. Checking account contains $221.60, savings account contains $13,522.19 for a total balance of $13,743.79.
B. National Notes - Lee Newton. No report.
C. Education Chair - Mike Buck. No report.
D. Membership Chair - Pete Abler. No report.
E. Programs Chair - Andy Keith. A joint event with NDIA on 14 Nov 00 was announced. Speaker is Mr. Robert Kennedy, Aviation & Missile Command, and his topic will be "Army Aviation Corridor of Excellence", relating to the consortium tying together resources at Eglin AFB, Redstone Arsenal, Arnold AFB, and Fort Rucker. Various other programs are being researched, to include more joint programs for next year.
4. Chapter Business A. Congratulations to Bob Arnold, who was elected to ITEA National Board of Directors. B. Symposium Status, March 2001. Lt. Col. Stephen Hoernlein briefed the Board on the status. He announced that Bob Arnold is the symposium chair. The concept of a "schoolhouse" was discussed, offering courses using local experts and briefings they have presented before. This would present an opportunity to provide training in specialty areas and increase our profit, which allows us to provide scholarships each year. Tom Devenny asked that Lt. Col Hoernlein or Mr. Jim Robinson report to the Board on this at the next BoD meeting. He announced that the daily session chairs are confirmed which represent all services and industry. The committee is trying to lock in the keynote speakers and the compatibility speaker. The event location is secured as well. Lt. Col. Hoernlein took an action to report the list of volunteer jobs required at the next BoD meeting. He will provide this to Tom Devenny for distribution to our general ITEA membership. Steve Hall stated that the notebook from the last local ITEA symposium would be a strong reference for generating this list. Lt. Col. Hoernlein will work on an approach to Gen. Kostelnick to request he invite distinguished visitors to the symposium. The Board agreed that an invitation from the General would encourage attendance by DVs. An electronic copy of the brochure and call for papers will be posted to the ITEA Emerald Coast Chapter web site (http://itea-ecc.org). C. Topics from attendees. ECC ITEA election of officers will occur in December. Nominees for President Elect, Treasurer, and 2 Board of Director positions should be submitted to Tim Swope. Jeri Ghosh will serve a second year as Secretary.
5. The meeting adjourned at 4:25 PM.
NOTE: The next BOD meeting is Monday 06 Nov 00, B349, Rm 415 at 15:30 Jeri Ghosh, ECC ITEA Secretary ATTENDANCE on 02 October 00:
1. Scot CrookshanksGUESTS: Lt. Col. Stephen Hoernlein
September 2000
MINUTES OF THE BOARD OF DIRECTORS (BOD) MEETING
EMERALD COAST CHAPTER (ECC)
INTERNATIONAL TEST AND EVALUATION ASSOCIATION (ITEA)
1. The Executive Committee meeting was conducted on 11 September 2000 in Bldg. 349, Room 425, Eglin AFB, FL. Andy Keith called the meeting to order at 3:35 PM.
2. Minutes from the previous meeting were approved as written.
3. Reports A. Treasurer - Tom Timothy. No report. B. National Notes - Lee Newton. No report. C. Education Chair - Mike Buck. Five scholarship checks have been issued to the colleges, therefore the scholarship actions for 2000 are considered closed. In November, Mike will distribute letters to high school advisors with application guidelines. He will also look for other publicity methods within the schools in an effort to draw more applicants. Andy reported that Tom Devenny discussed the issue of scholarship funds with National ITEA personnel, during the symposium, and was told that if funds remain at the end of the year, National may reimburse our costs. D. Membership Chair - Pete Abler. No report. E. Programs Chair - Andy Keith/Lynn Stockbridge. Andy reported that the ITEA National Symposium was well done and successful. He announced that next year's symposium will be conducted in Cincinnati. The confirmed dates for the AAC Industry Day and NDIA Armament Symposium are 18-19 Oct 2000, the AFA golf tournament is scheduled for 20-21 Oct 2000, and the AAC Offsite is confirmed for 18-19 Jan 2001. Andy and Lynn Stockbridge are researching future speakers, including the 53WG Commander, and recommended we omit a luncheon in October given the activities of other organizations. They will work with AOC and AFA programs personnel on ideas for joint technical venues and speakers for next year.
4. Chapter Business A. Encourage a vote for national directors. Tabled. B. Joint program concept with AFA & AOC for 2001. Discussion tabled; contacts being made by Andy & Lynn. C. Status of our Symposium in 2001. Bill Dyess addressed the meeting stating that the facility and lunch are lined up. There are to be 4 sessions over 2 days with the third day being a workshop. The committee is considering Computational Fluid Dynamics as applied to High Performance Computing as a workshop subject. The committee requires 28 papers and they plan to have as many as possible full technical papers, not Power Point briefings, which will enhance the proceedings publications. They propose that the session chairs be representatives from Air Force, Army, Navy, and DoD Contractor force. October 5, 2000 is the deadline for abstracts. Bill and his committee will meet with Bob Arnold with regard to the symposium. E. Topics from attendees? None.
5. The meeting adjourned at 4:30 PM. NOTE: The next BOD meeting is Monday 02 Oct 00, B349, Rm 415 at 15:30
Jeri Ghosh, ECC ITEA Secretary
ATTENDANCE on 11 September 00:
1. Mike Buck
2. Bill Dyess
3. Jeri Ghosh
4. Andy Keith
5. Lynn Stockbridge
6. Tim Swope
GUESTS: None